Guardian Dental Billing uses the information you submit only to manage recruitment, evaluate your application, communicate with you, and meet legal or security obligations.
Information we collect
We collect contact and location details, availability and compensation expectations, education and employment history, professional links, resume files, role-specific answers, interview scheduling information, declarations, and recruitment communications. We do not request passwords, bank credentials, national identity documents, medical history, or unrelated sensitive information in the initial application.
How we use it
Authorized recruiting team members use applicant data to assess job-related qualifications, communicate next steps, schedule interviews, prevent duplicate or abusive submissions, and maintain an auditable hiring process. Optional accommodation information is stored separately and shown only to the owner-level HR administrator in this system.
Automated screening
Guardian may use transparent, job-related scoring only when a role has approved criteria configured. The specification-based role modules currently default to human review without automated scoring. Sensitive or protected information and optional social profiles are not used to calculate a score, and applicants are not shown internal scores.
Service providers and international processing
The recruitment system uses carefully configured infrastructure and service providers for hosting, database and private file storage, spam protection, and authorized email/calendar workflows. Depending on provider infrastructure and applicant location, information may be processed in another country with appropriate access controls and contractual safeguards.
Storage, access, and security
Resumes are stored in private file storage and are not exposed through public or predictable links. Dashboard access requires an authorized account and assigned permissions. Resume files are never attached to routine internal notification emails.
Retention
Unless a legal hold applies or a different approved period is configured, applicant records and private resume files are removed 12 months after submission. A separate talent-pool choice does not remove your right to request earlier deletion.
Your choices
You may withdraw from a role or ask us to provide access to, correct, or delete your information. Some minimal records may be retained where required by law, security, or dispute resolution.
Contact
For recruitment privacy questions or a data request, email careers@guardiandentalbilling.com. Guardian management should have qualified HR/legal counsel review final policy wording for every recruiting location.